Post preparation process
Once drafts are prepared, we recommend segregation of duties as a control for internal review processes. This helps to ensure that no work is completed by a single individual and work done by one person is reviewed by another person, ensuring more accuracy and enhancing qualitative aspects of reports.
Initiating the process of review
Navigate to the CT return which you’d like to send for review.
Navigate to CT return Click on the 'Send Review Request' button.
Select the appropriate CT and AR reference numbers to be sent for review.
Select the reviewer, provide a remark if required, and attach the relevant working file.
Click on 'Save' to proceed.
Send review request
On sending a review request, the reviewer will get an email notification and an action would be created on the reviewer’s actions tab of the dashboard.
Review requests once sent can be rolled back by clicking on the rollback option helping you to rectify any errors.
Rollback review request
Review process at reviewer's end
Click on 'Review' to examine the trial balance, attached account reports and CT return, all navigable through the 'Next' button.
On a separate tab named 'Validations', the software will automatically highlight any errors through inbuilt rules based on reports. We have following kind of validations that are struck-
Errors - Until these are not resolved, the approve button of review process would remain disabled.
Warning with comments - These are warnings which would require the user to put on certain comments for future records.
Warnings - They are just for users' attention before proceeding further.
Information - Informative reminders and recommendations for a user’s quick look.
Reviewers can also download the working file attached by the preparer while sending the review request by clicking on the download workings button.
Reviewers can re-assign the review requests to another individual by clicking on the 'Change reviewer' button.
You can finally Approve or Reject to proceed further.
Once a review request is actioned, an email notification will be sent to the preparer. After completing the review process, you can now send drafts for clients approval through e-signatures.
Creating an e-signature
Click on the 'Create e-signature' button. The reports connected with the current report would automatically be displayed as e-signature attachment. You can change the review items by selecting the reports for inclusion in the e-signature.
Add comments if required, and attach any additional workings, if required.
Click on 'Save' to proceed.
Create e-signature
Once an e-signature is created, the content would be auto-populated based on practice side options. The next steps would be to send this to the client for his review.
Click on the 'Send email' button to directly email this to the client for their review and approval. Optionally, in the case of any changes, utilise the 'Rollback' option to revert back and make changes.
Send email for approval The email template for sending e-signature is also picked through practice side options, and can be customised.
E-signature process at the client end
Once he clicks on the button containing the link to the e-signature in the email and authorising through OTP, the files attached are available for review and can also be downloaded by clicking
if required.
Review button Further, by clicking on the 'Accept button', a box will appear to add a signature.
E-signature inclusions Clients need to add a signature in a text or draw format, or they can also upload the signature from their system.
Once satisfied, click on 'Sign' to confirm.
Signing options
Upon completion of the process by client, the report will be marked as Accepted by Client and an email notification would be received.
Submission of reports to Companies House.
To make a submission to Companies House, navigate to the report created for Companies House.
Navigate to the Companies House report You’ll find the 'Submit' button on the top-right.
Submit button After clicking on the 'Submit' button, a side panel will open containing any validations (if they still remain) for final review.
The reports that are going to be submitted for final review would be displayed.
Then, the credentials would be shown to be used for filings.
Finally, click on 'Submit'. You can then 'Poll' the response to acknowledge filings with Companies House.
Submit report to Companies House
Submission of reports to HMRC
To make a submission to HMRC, navigate to the 'CT return', you’ll find a particular section for initiating the filings.
Submit button On click of 'Submit', the software will display the validations and automatically highlight any error or warning in the attached return for correction before proceeding. Once satisfied, click 'Next'.
The software will present the attached CT600 form and accounts report for a final review. Once reviewed, click 'Next'.
Enter the credentials information. Users have an option to mark a checkbox to use agent credentials or provide a username and password. Click 'Next' to proceed.
Finally, click the 'Submit' button to make the filing to HMRC.
Submit report to HMRC
Once submitted, you can poll the response and get IRMark for your records. Hope this is helpful.
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